What to Consider When Hiring a Mobile Bar for Your Occasion
When planning an event — whether it’s a home party, wedding, corporate gathering, or special celebration — the bar often becomes the heart of the occasion. At Bars and Beyond Ltd, we know that a well-planned bar service can elevate the atmosphere and keep your guests smiling all night.
Here’s a handy guide to help you think about everything you might need when booking your bar:
1. Size of the Bar
The size of your bar will depend on:
Number of guests – A bigger guest list may require a larger bar to avoid queues.
Space available – We can help match the bar to your venue layout, whether indoors, outdoors, or in a marquee.
2. How Many Staff You Need
As a general rule, you’ll want 1 staff member per 20 guests for smooth service at a home party.
We’ll always recommend the right staffing level based on your event type, drinks menu, and service speed needed.
3. Glassware & Washing Facilities
Will you need glassware provided?
If so, is there a wash station or sink our team can access on-site?
If not, we can arrange alternative solutions, including disposable or reusable glassware.
4. Indoor or Outdoor Setup
British weather is famously unpredictable. If your event is outside, you may want to consider:
A gazebo or shelter to protect staff, guests, and equipment.
Ground surface – ensuring the bar is level and stable.
5. Drinks Service Options
Think about how drinks will be served:
Draught beer system for fresh pints.
Cans and bottles for simple service.
Cocktail service — decide on your list in advance. Remember, the more complicated the cocktails, the more ingredients and prep time required.
6. Ice & Chilling
Ice buckets for serving and display.
Bottle and can ice baths to keep drinks cool.
Crushed ice for cocktails.
Ice cubes for spirits and soft drinks.
7. Extra Equipment & Finishing Touches
To make your bar shine, consider:
Cocktail kits and tools.
Lighting to create atmosphere.
Extension leads for any electrical equipment.
Bespoke signage to personalise your bar area.
8. Timings & Staff Appearance
What are your service times?
Do you have a preferred dress code for our team? (Smart, casual, themed, etc.)
9. Type of Service
Supply bar only — We provide the setup, you supply the drinks.
Fully staffed bar — We handle everything from setup to service.
Drinks packages through us — Hassle-free and ready to go.
Supply your own drinks — We’ll still staff and serve for you.
10. Payment Options
Paid bar — Guests pay as they order.
Prepaid/open bar — You cover the cost in advance for unlimited guest service.
Mixed payment setup — Part prepaid, part guest-paid.
11. Anything Else?
Other details that can make a big difference:
Specialty drink requests like mocktails or themed beverages.
Event flow — e.g., do you want drinks ready for arrival, or to open later in the evening?
Local restrictions or licences — We’ll guide you if your event needs one.
Why Choose Bars and Beyond Ltd?
We don’t just bring a bar — we bring the experience. Whether you’re hosting an intimate backyard gathering or a large-scale celebration, we tailor every detail to suit your event perfectly. From rustic charm to sleek modern setups, our bars and professional team are here to make your occasion unforgettable.
Get in touch today to discuss your event and let us help you create the perfect bar experience.